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Faculty Guide for Library Services

Important Update to Library Borrowing Policies, September 2020

Use the Library Item Request Form to request items physically located in the library.

If you are able to come into the GU-Q building, students, faculty, and staff can pick up items in the library. If building access is not possible, items will be available for pickup at the VIP entrance.

Processing times for requests vary depending on pickup location:

  • For pickup in the library - item will be processed within 1 hour of receipt of request
  • For pickup at the VIP entrance - item will be processed within 24 hours of receipt of request and be available for pickup between 10:30am - 3:30pm, Sunday - Thursday

Additional policies include:

  • Students, faculty, and staff can pick up items only after presenting their GU ID
  • Requests placed after 5pm will be processed on the next day

When your items are ready for pickup, the library will email you the Library Pickup Instructions. 

Borrowing Options for Faculty

  • GU-Q Library: Borrow unlimited number of items for one (1) year.
  • Main Campus: Request items through the catalog, and they will arrive within 7-10 days.
  • Qatar National Library: Sign up for free membership and review their borrowing rules.
  • Other Qatar Libraries: Ask at our Service Desk how to access their resources.
  • ILLiad: Fill in the form to ask for articles or book chapters not available in GU-Q Library. It will usually take 48 hours to be sent to you.

How to renew

  • My Account: Log in and click on the "My Loans" link under your name.

Request a purchase from the library

When providing reading materials in electronic format a best practice is to provide students with links to records in HoyaSearch. This is recommended to better conform to copyright law and make use of the many resources available directly from the library.

How to Add Links from HoyaSearch

It is possible to add links in Canvas to E-books and full-text articles found in HoyaSearch. To do this, begin by finding an e-book or full-text article you want to use in your course.

First, find the title you want to use and verify that it is available in an electronic format.

Next, scroll towards the bottom of the page and click on the Permalink icon and then copy the permalink.

Finally, use the copied permalink in Canvas to create a link that your students can click on to access the resource.

How to add links directly from a database

Many library subscription databases also include a permalink feature, which makes it possible to link students directly to databases articles with a URL that contains Georgetown proxy information for authentication.

First, use the library's A-Z database list to find a database that has the content you want

Next, select an article and click on it to view more detailed information

Finally, within the article detail page, look out for the keyword "Permalink" or something similar. Once the permalink is available, copy it.

It's important to check that the link includes proxy information, which will send students to an Georgetown authentication page before displaying the article information.

For example, the link for the article above is: http://proxy.library.georgetown.edu/login?url=http://search.ebscohost.com/login.aspx?direct=true&AuthType=ip,uid&db=aph&AN=118483316&site=ehost-live&scope=site

This link begins with the proxy information, in bold above. This is important to ensure students gain access to the full-text and avoid any problems gaining access to the article

Course Reserves:

  • Printed books: You can select materials that will be added on the Course Reserve Shelf. Students can request scanned chapters by contacting the library. 
  • DVDs: DVDs can be made available to students by being digitized and uploaded in Canvas.

Contact your librarian for more options or to send your list of items.

Find Streaming Media using HoyaSearch

The GU-Q Library contains a large collection of streaming media you can use in your classes. In order to find online documentaries, films, and educational videos in HoyaSearch, follow the steps below:

 

To share the link to the video with your students, copy the permalink as shown below. To embed a video to your Canvas course pages, contact your Personal Librarian.

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If you can't find the video you are looking for in the GUQ Library collection, you can suggest a purchase using the online form.

Adding Sharestream Media Content to Canvas

When streaming content is not available through HoyaSearch it is possible to use Georgetown University's streaming media service - Sharestream.

It's possible to stream content within a Canvas course. If content is available in Sharestream, a few steps must be taken to get the media added into Canvas.

Step 1: Enable ShareStream Media Manager Menu Option

Media Manager is primarily used as an interface for faculty to organize ShareStream media files. It can be used to copy media from one course to another and upload new media files too. Also, it can be used to playback media.

See the UIS guide on How to Add Sharestream to a Canvas Course Menu for additional details about completing step 1.

Step 2: Contact the Library about the Media you want added

The library provides support to help add media content to a Canvas course if the media content is available. Contact the library and provide details about the content needed for the course. The library will search for the content and provide feedback on its availability for streaming in Canvas.